01 · Workflow Automation

Turn Repetitive Work Into Automated Growth

Every missed call is a potential customer gone elsewhere. We build the systems that answer, qualify, and book — automatically.

02 · AI Voice Agents

AI That Answers. Qualifies. Books.

A trained voice agent picks up every call in your business's tone, screens the lead, and puts the job on your calendar.

03 · Lead Recovery

Stop Losing Leads After Hours

Your team shouldn't spend hours doing work software can handle in seconds. Automation covers nights, weekends, and everything in between.

04 · Always-On Operations

Your Business Shouldn't Stop When You Do

Answer every lead. Follow up automatically. Book more appointments — even after the lights are off.

Response Ledger Live activity
Automated · No staff involved Ops Pilot AI
These describe how we work, not audited client statistics — we don't publish numbers we can't stand behind.
Watch

See What AI Automation Can Do For Your Business

A short walkthrough of how our voice agents, chatbots, and workflows plug into a business like yours in under two weeks.

Automation Overview — 2 min

How we map, build, and launch your automation system

What We Build

Two Services. Built Around Your Business.

Every engagement starts with your workflow — not a generic bot.

See Full Service Details
Who We Help

AI Automation For Industries That Can't Afford To Miss A Lead

We specialize in service businesses where every unanswered call is a job that went somewhere else.

Our Process

From First Call To Live Automation

A clear, four-step path — no long onboarding, no guesswork.

01

Tell Us What You Need

A short discovery call where we map your current workflow, tools, and biggest bottlenecks.

02

We Map Your Workflow

We design the exact automation path — calls, forms, follow-ups — before a single line is built.

03

We Build & Integrate

Your AI agents and workflows are built and connected directly to your CRM, calendar, and phone system.

04

Your Automation Goes Live

We test, launch, and monitor performance, then refine based on real call and lead data.

The Shift

What Changes Once Automation Is Live

Before Automation

Manual, reactive, inconsistent

  • Missed calls after hours
  • Manual follow-ups that fall through the cracks
  • Slow response times to new leads
  • Repetitive tasks eating staff hours
  • Leads lost to whoever answers first
After Automation

Consistent, fast, always-on

  • 24/7 response, every call answered
  • Instant lead qualification
  • Automated, on-time follow-ups
  • Faster booking, less back-and-forth
  • More efficient operations across the board
Estimate Your Impact

What Are Missed Calls Costing You?

Adjust the numbers below for a rough estimate of monthly revenue leakage — and what recovering it could look like.

Estimated monthly revenue leakage
Potentially recoverable with AI automation
Annualized opportunity

These figures are estimates for illustration only, based on the inputs above and a general recovery assumption — not a guarantee of results.

Proof Of Work

Automation We've Built

A sample of recent builds across industries. See the full portfolio for more.

View Full Portfolio
Example Scenario

How Missed-Call Recovery Works For An HVAC Business

HVAC · Voice Agent + Booking

A Regional HVAC Company

The Problem

After-hours and weekend calls go to voicemail, and most callers never call back — the job goes to whichever competitor answers first.

The Solution

A custom AI voice agent trained on the business's service menu and pricing tiers, connected directly to its booking calendar.

Automation Built

24/7 call answering, lead qualification, and next-day appointment booking with SMS confirmation.

Technology Used

AI voice agent, calendar integration, CRM sync, SMS follow-up sequence.

More after-hours calls answered instead of missed
Faster response to new estimate requests
Consistent lead follow-up with no manual chasing
Hours freed up from the office team's week

This is an illustrative example of how the automation works — not a claimed result from a named client.

Why Ops Pilot

More Than Automation. A Smarter Way To Operate.

No off-the-shelf bots, no generic scripts — every build starts with how your business actually works.

Ops Pilot Solutions team at work
Who We Are

Automation Built By People Who've Run Service Businesses

We're a small team of automation engineers and strategists who've spent years inside HVAC, healthcare, and home-service operations. We build systems that fit how your business actually runs — not a generic bot bolted onto your website.

Automation-First Approach
Built For Scalable Operations
End-To-End Workflow Design
Learn More About Us